Employment

Full-time and part-time positions available:

• Manager of Major gifts

• executive assistant/board liaison

• Box Office Associate
• Front of House Associate
• STITCHER

MANAGER OF MAJOR GITS

SUMMARY

The Manager of Major Gifts will be responsible for building and maintaining relationships with individual donors and securing resources to meet annual fundraising goals. They will interface directly with trustees and donors and will have a portfolio of donors and prospects. They will work closely with the Director of Institutional Advancement (DoIA) to increase organizational capacity and play a role in maintaining fundraising best practices for the department.

PRIMARY RESPONSIBILITIES

• Develop and execute strategies to identify, research, cultivate and solicit qualified prospects for major gifts in collaboration with the DoIA.
• Oversee Director’s Society and Individual Sponsorship programs, which include WT annual donors who give between $1,000 to $10,000.
• Prepare proposals and direct mail campaigns to target major gifts based on current giving, evaluating giving potential and substantive interests.
• Manage systems and software to track and cultivate donors and prospects in the database.
• Collaborate with the full development team to plan and execute a series of donor and prospect-focused events, including donor recognition events.
• Supervise Advancement Coordinator and gift processing and acknowledgment procedures

QUALIFICATIONS

• Be a skilled fundraiser with 3-5 years of relevant work experience.
• Possess excellent communication skills, both written and verbal.
• Feel comfortable using a donor database, and other prospect research tools to aid in the moves management process.
• Have outstanding organizational skills, attention to detail, and the ability to meet deadlines.
• Have strong interpersonal skills and be able to maintain good relationships within the organization and with outside constituencies.
• Experience with Tessitura and/or working with a performing arts organization is desirable.

COMPENSATION

Salary is commensurate with experience. The range of benefits includes medical, dental insurance, and disability insurance, vacation and other paid leave, a 403(b) retirement plan (with employee match), and medical and dependent care cafeteria plans.

TO APPLY

Qualified and interested candidates should email a cover letter and resume to jobs@writerstheatre.org. Please put “Manager of Major Gifts” in the subject line. No phone calls please.

EXECUTIVE ASSISTANT/BOARD LIAISON

SUMMARY

WT seeks an enthusiastic, independent, and attentive professional to provide high-level administrative support to the Executive Director (ED) and support the Director of Institutional Advancement (DoIA) with Board management, engagement, research, events and meetings.

As the Executive Assistant/Board Liaison (EA/BL), this individual is responsible for providing administrative and strategic support to the ED and will function as the primary contact person for the Board of Trustees and associated committees (Executive Committee, Advancement Committee, Membership Committee and Nominating Committee, as examples).

The ideal individual will have the ability to exercise good judgment in a variety of situations; with strong written and verbal communication; administrative, organizational and people skills, and the ability to prioritize needs. The EA/BL will often work independently on projects and must be able to handle matters expeditiously, proactively, and follow through to successful completion. Must be able to work under pressure at times and deal with confidential matters with discretion.

Typical work hours are 40 hours a week, M-F 9:30-5:30pm, with some evenings and weekends required throughout the year for meetings and special events.

PRIMARY RESPONSIBILITIES

Provide strategic administrative support to the Executive Director

• Support the execution of the ED's short and long-term goals and responsibilities
• Translate goals into daily/weekly action plans
• Research, prioritize and follow-up on incoming issues and concerns identified by and/or addressed to the ED, including those of a sensitive or confidential nature.
• Manage the ED’s calendar, ensuring that ED’s schedule is handled in an efficient and professional manner
• Schedule meetings
• Organize and coordinate travel plans, itineraries and agendas
• Keep ED informed of and prepared for upcoming commitments and responsibilities, and to ensure her appropriate follow up
• Prepare briefing materials for the ED in preparation for meetings and travel, working closely with staff
• Coordinate and manage routine administrative duties for the ED such as filing and monthly expense reports
• Draft acknowledgement letters, personal correspondence, and presentations, as needed
• As directed by the ED, conduct research, assemble and analyze data to prepare reports and documents
• Communicate directly, and on behalf of the ED, with Board members, staff, donors, and others, as needed
• Coordinate all staff meeting

Supports the Director of Institutional Advancement with Board management and engagement

• Coordinate annual individual Board member meetings with ED and DoIA
• In collaboration with DoIA, provides research and follows up on contacts made and supports the cultivation of ongoing relationships and donor prospects
• Assist with materials related to Trustee annual gifts

Provide administrative support and serve as the primary contact for the Board of Trustees

• Guide ongoing and effective communication with the Board of Trustees
• Coordinate annual calendar of Board & committee meetings;
• Create meeting timelines, prepare and distribute meeting notifications, and agenda materials, manage all correspondence around meeting execution
• Create and maintain Board Manual and binder of relevant materials /Organize publication of annual Board & staff directory
• Coordinate orientation for new Board members
• Event manager for Board meetings: coordinate attendance, arrange catering, create/distribute meeting materials, take and distribute meeting minutes
• Assist with Trustee ticketing requests

QUALIFICATIONS

• One or more year of development or office experience, preferably in arts management
• Excellent written and verbal communication skills; excellent judgment and discretion with confidential information
• Ability to effectively handle multiple priorities and projects simultaneously with exceptional time management skills, including the ability to work under tight deadlines
• Possess a professional demeanor, strong judgement, maturity and strong organizational and interpersonal skills
• Demonstrate a high degree of initiative and energy, be a flexible team-player, and a have a sense of humor
• Specific knowledge: Microsoft Outlook, Excel, Word; Tessitura database experience a plus

COMPENSATION

Salary is commensurate with experience. The range of benefits includes medical, dental insurance, and disability insurance, vacation and other paid leave, a 403(b) retirement plan (with employee match), and medical and dependent care cafeteria plans.

TO APPLY

Qualified and interested candidates should email a cover letter and resume to jobs@writerstheatre.org. Please put “Executive Assistant/Board Liaison” in the subject line. No phone calls please.

BOX OFFICE ASSOCIATE

SUMMARY

Reporting to the Box Office Manager, the Box Office Associate will assist in the daily operations of the Box Office including processing transactions, building relationships with audience members, offering additional engagement opportunities and providing exemplary customer service with the ultimate goal of leading the industry in maximizing the customer experience.

PRIMARY RESPONSIBILITIES

• Answering phones and emails.
• Processing ticket sales, exchanges and season subscriptions.
• Working as a part of our subscription sales team.
• Working as a will call agent for performances, ensuring a smooth and efficient pre-show experience.
• Assist patrons with questions, accessibility needs and/or ticketing issues.
• Other duties as assigned.

QUALIFICATIONS

• A combination of afternoon, evening and weekend availability is required and will be taken into serious consideration when selecting candidates.
• Outgoing, accessible personality and the ability to work as part of a team.
• Superior organizational and time-management skills, with the ability to multi-task.
• Professional demeanor while working under pressure with the ability to remain calm and collected in high-pressure situations.
• An ideal candidate will possess previous box office experience or customer service experience.
• Proficiency in Microsoft Word, Excel and Outlook required.
• Cash handling experience preferred.

COMPENSATION

This is a part-time position. Competitive hourly rate.

TO APPLY

Qualified and interested candidates should email a cover letter and resume to Box Office Manager, Bryan Anderson, at banderson@writerstheatre.org. Please put “Box Office Associate” in the subject line. No phone calls please.

FRONT OF HOUSE ASSOCIATE

SUMMARY

Reporting to the Audience Services Manager, the Front of House Associate will coordinate front of house operations during performances and specials events and will collaborate with the box office and stage management staff to maintain smooth front-facing operations and provide industry-leading customer service, with the ultimate goal of maximizing the customer experience.

RESPONSIBILITIES

House Management

• Serve as House Manager for public performances and special events
• Coordinate with box office staff on seating holds and patron information.
• Assist patrons with questions, accessibility needs and/or seating issues.
• Train and manage volunteers on a nightly basis.
• Communicate with stage management staff on nightly operations schedule (house opening, start of performance, late seating).
• If the production allows, late seat patrons after the performance begins.
• Monitor activity during performances.
• Communicate and assist with security and emergency incidents.
• Prepare House Manager and Concessions performance reports
• Operate WT Digital Signage during performances and special events, as needed.
• Maintain cleanliness of Front of House areas including lobby, restrooms, concession center, and other public spaces.
• Assist Audience Services Manager with other duties, as assigned.

Concessions

• Provide Bar/Concessions service for public performances and special events.
• Set up and tear down bar, including displays, concessions, and drink preparation.
• Assist patrons with concessions and drink selections, providing descriptions and suggestions
• Process payments through Square POS system.
• Prepare and deliver pre-order intermission drinks and concessions.
• Track concessions inventory and communicate restocking needs.
• Prepare and reconcile concessions sales reports.
• Ensure displays and lobby areas are clean and accessible.
• Other duties, as assigned.

QUALIFICATIONS

• Top level customer service experience required.
• Experience in theatrical operations preferred.
• Outgoing, accessible personality with the ability to speak in front of people.
• Superior organizational and time-management skills, with the ability to multi-task.
• Professional demeanor while working under pressure.
• Experience with POS systems a plus.
• Strong interest in and passion for live theatre.
• Must be 21 years of age or older.
• BASSET certification preferred; training will be provided to selected candidate.
• Afternoon, evening and weekend availability is required and will be taken into serious consideration when selecting candidates.

COMPENSATION

This is a part-time position; approximately 10-20 hours/week. Competitive hourly rate.

TO APPLY

Qualified and interested candidates should email a cover letter and resume to jobs@writerstheatre.org. Please put “Front of House Associate” in the subject line. No phone calls please.

STITCHER

SUMMARY

Writers Theatre seeks overhire stitchers for the 2018/19 Season and 2019/20. Stitchers are hired on a show-by-show basis, based on the needs of each show. Please inquire for specifics, including dates.

RESPONSIBILITIES

Responsibilities typically include alterations on existing pieces under the supervision of the costume supervisor; some costume construction is possible.

QUALIFICATIONS

Familiarity with and experience working in professional costume shops is preferred.

COMPENSATION

Competitive hourly rate.

TO APPLY

Qualified and interested candidates should email a cover letter and resume to Emily Waecker, Costume Supervisor, at ewaecker@writerstheatre.org. Please put “FY19 Stitcher” in the subject line. No phone calls please.